“You can’t manage what you don’t measure”
Measure productivity with daily and weekly scorecards to track 1)actions completed 2)time spent in important tasks of Quadrant II and 3)productive use of discretionary time.
Effective time use measures the amount of time utilized in high priority tasks that contribute to goals, as shown in Stephen R. Covey’s time management matrix.
The Pareto Principle or 80/20 rule, illustrates the importance of using the small amount of discretionary time available to maximize results. The majority of our time use goes toward maintenance, work duties, and repeating tasks. That’s why it’s so important to use the small percentage of remaining time effectively.
Followers of “Getting Things Done” (aka gtd) ideas or any other productivity system will enjoy this fun and easy way to track productivity. A method that could be used for adding notes is the slash/dot system proposed by Patrick Rhone.
The goal of productivity is to…
DECREASE the amount of time spent on maintenance and repeating tasks, and INCREASE the amount of free time available to use in the way you choose. How? Evaluate, Simplify, Be more efficient, Be more effective. Eliminate tasks that are not meaningful to you. Automate those that remain.
Then add in the activities that ARE meaningful to you. There’s no point in increasing the amount of free time available, unless you use it well. How? 1. Be very aware of how you WANT to use it. Clarify how you want to add value. 2. Be very aware of how you ARE using it. Focus on how you want to add value.