My paper planner began gathering dust as I switched to an Android smartphone and tablet. I transformed it into a tool to use at my desk for the weekly review. This clarified the process for me and makes it more visual. I spiffed it up with custom tabs and slash pockets from Day Runner. My tabs are: Today’s Schedule, Projects, Goals, Follow-up, Ideas, and Notes.
Set Up Part One
Permanent printable information to consult on each process:
- Daily (to-dos/next actions, use the terminology you like):
- Daily Review
- Time Wasters
- Matrix Chart
- Follow Up (Waiting for/Pending)
Set Up Part Two
Personal lists that change frequently:
- To Do List (next actions)
- Repeating tasks
- Follow up
- Mission statement
I now use Google Task Taskary is my go-to app for my to-do list. (see Android Apps for Productivity) The other lists I keep in Google Drive, but sometimes forget to look at them. I like to print the frequently changing lists during the weekly review, and put them in the slash pockets. This makes them more visually accessible than a computer list and more visually attractive than a hand-written, scribbled up paper version. There are also adhesive plastic pockets (the kind for business cards or floppy disks) applied to the index tab dividers to hold information. My to-do list I print out and keep in a leather holder with blank index cards for notes on the other side. I add tasks via Google Tasks when I’m at the computer, or via the apps on my smartphone or tablet. To print the to-do list, the Gtasks app works best for sending myself an email. I then copy the list from email, paste it into a word processor and delete the repeating tasks that I don’t need. I also print a monthly Google Calendar for my desk with events, regularly scheduled meetings, and birthdays. This seems to work best when printed from the Chrome browser.