Repeating Tasks

When you put repeating or recurring tasks on autopilot, you free your mind for more important matters.

We all face routine tasks to maintain our home, and most jobs involve regular duties that must be completed. It’s important to have a method for them to pop up on your radar to deal with them, without cluttering up your to do list.

What are the tasks that you must accomplish on a regular basis at work and at home? Identify the repeating tasks that must be done on a daily, weekly, monthly, and yearly basis at home and work. Time yourself as you perform the tasks for an estimated time, and note if the task is best performed at a certain time or place, if peak time or a tool is needed, etc.

Download a one page form with daily, weekly, monthly and annual repeating tasks. Include things you want to remember to always do today, and activities to make positive shift happen.

You can also just use a repeating task checklist. A Repeating Tasks Worksheet is available at the Daily PlanIt Shop. Another alternative is to use separate lists according to frequency:

Monthly repeating tasks may be financial, goals, or for work or home. You may want to include some Master Tasks-the most important tasks that add value if you do them. See Before you create a To-Do List at Michael Hyatt.

See also the Annual Review Metrics form at An Annual Review.

Tips for dealing with repeating tasks: Use checklists, have a system for handling them, use a tickler file, include them in your daily routine.


@Work: check job description or O*Net

@Home: Printable Cleaning Checklist. See Also Cleaning Checklists at Household Notebook




More Reading: repeating tasks at the Daily PlanIt Wiki

Routines at Zen Habits, Top 10 Hacks for Automating Your Life at, How to Use Your Calendar and 5 ways you can automate your life and save time at Asian Efficiency (they also have a 5 day automation challenge)

This is one of the weekly activities for a Year of Personal Development.

I seek to create order from the chaos of complex information. Join me at the Daily PlanIt to gain insights, inspiration, and information to increase skills for a better life. I unlock the power of teaching reading with phonics in the pursuit of literacy at In my spare time I explore books and movies, often choosing titles available on both screen and page.

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20 comments on “Repeating Tasks
  1. […] 10 tasks from the weekly plan to create a daily To Do List. This includes items from your calendar, repeating tasks, action steps for goals and projects, and time for personal […]

  2. […] goals and keep them visible. Choose a system to capture and execute tasks. List repeating tasks. Determine peak time and use it well. Eliminate time wasters. Remind yourself. Manage email. Plan […]

  3. […] items to take action on this week from your calendar, repeating tasks and work duties, goal and project plans, and personal development […]

  4. […] Did you make good use of available discretionary time (time left after job description activities, maintainance and repeating tasks)? […]

  5. […] the amount of time spent on maintenance and repeating tasks, and INCREASE the amount of free time available to use in the way you choose. How? Evaluate, […]

  6. […] that we spend about 80 percent of our day working on job description activities (what I think of as repeating tasks) that yield only 20 percent results. The challenge is to use the remaining 20 percent of […]

  7. […] are a way to organize repeating tasks. One task that repeats a lot is bill […]

  8. […] and track dietSave Money and Spend Wisely « Daily PlanIt on Measuring goals visuallyRepeating Tasks « Daily PlanIt on […]

  9. […] my To Do List, I use a combination of Google Tasks (for repeating tasks) plus GTasks and Google Tasks Taskary. I can add tasks in Google Calendar when I’m at my […]

  10. […] Repeating tasks for work and home […]

  11. […] Important Tasks, and focus on the top priority one. Consider items from your calendar, weekly plan, repeating tasks, and action steps for goals and projects. If there is time available, add more tasks from these […]

  12. […] I (Important/Urgent): includes Repeating tasks, recurring, routine […]

  13. […] now use Google Task Taskary for my to-do list and Google Tasks for repeating tasks (see Android Apps for Productivity) The other lists I keep in Google Drive, but sometimes forget to […]

  14. […] two new videos: one demonstrating how to automate repeating tasks, and one explaining how I use a paper planner for the weekly review. Happy […]

  15. […] the next month, reviewing monthly repeating tasks and upcoming annual repeating […]

  16. […] repeating tasks, there are both high-tech and low-tech methods for automating repeating tasks. Remember the Milk has become my favorite productivity app for a to-do list and and repeating […]

  17. […]  Use Reminders. Set a timer, put your gym bag in front of the door, and keep your goals visual and visible. […]

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