Foldable Goals

Another option for a paper task managment system is a simple Mead Pocket Planner with foldable goals tucked inside the front pocket, and foldable productivity information tucked inside the back pocket.

I discovered that one of my favorite tools, plastic project files, could be cut down to 3×5 size to make protectors for the system, three from one project pocket. Here are the plastic project files at Office Depot. They are just the right flexibility and strength to work well. (Pocket protectors could work too.)

I was inspired by the clever PocketMod to create templates with six areas (somewhat close to 3×5 size) to print on 8.5 x 11 paper.

Downloads to create Foldable Goals. Find ideas for goals in 12 life areas.

Read more about the portable gtd mini system.

Posted in goals, productivity

Retirement RX

In the book “Retirement RX: The Retirement Docs’ Proven Prescription for Living a Happy, Fulfilling Rest of Your Life,” Dr. Fritz Fraunfelder and Dr. Jim Gilbaugh share the results of their study of those who make the transition to retirement successfully. (Affiliate link: I receive a small commission at no additional cost to you if you click through and make a purchase with an affiliate link. Thank you for your support!)

The most satisfied retirees all share eight key traits. While planning for financial security is an element, “highly successful retirees” also plan for happy relationships, intellectual stimulation, enjoyable and fulfilling activities, and a healthy lifestyle. To suddenly have a lot of time on your hands and no idea of how to happily fill it is not a good position to be in. Here are the eight traits of highly successful retirees:

1. Plan ahead. Advance preparation is essential, not only for finances, but also for how your time will be spent. There is no better time to think about how to best spend your time for achieving life goals, contributing to society, and enjoying leisure activities. If you’re part of a couple, this also involves consulting and coordinating with your mate.

2. Maintain a positive attitude. Choose an optimistic outlook and be open to possibilities. Changing a negative mindset isn’t easy, but it can be done. Take time for appreciation each day, have goals, and stay curious.

3. Accept change. Realize that challenges are a part of life as we age, and adjustments will be needed. It’s always good to have contingency plans.

4. Develop a strong support group of family and friends. Lay the foundation now by maintaining current relationships and making new friends. In this chapter, the doctors talk about the circles of support around us. The inner circle includes your closest relationships, often your mate, children and close friends. Around that is an intermediate circle of other friends and family. Next is an outer circle of acquaintances from groups and organizations. And finally, a peripheral circle is made up of doctors, dentist, financial advisor, and others who are a part of our maintenance system. See levels of relationships at Cultivating Relationships.

People will come and go from these circles. When we retire, we lose the interactions with co-workers, and our social world often narrows. Make the effort to try new activities where you can meet others, volunteer, or join a group that interests you.

5. Engage in enjoyable leisure activities. Make a list of ten or more activities you enjoy doing or would like to try. Note those that are done alone or with others, whether they are indoors or outdoors, active or passive, expensive or free. Make these a regular part of your life. Keep your eyes open for new ideas.

6. Follow a healthy lifestyle. You know the drill: watch your diet, exercise regularly, quit smoking, etc.

7. Have a sense of purpose. If your purpose is not clear to you, here is a way to find clues: List different life areas (such as physical, mental, emotional, and spiritual) and ask “What will fill my life with value in this area?” Choose a few values that you are most passionate about and plan specific steps to increase them. Also think of actions you can take with your talents and skills to contribute to the world and add value to life.

8. Enjoy expression of spirituality in some form. Embrace spirituality with activities that deepen it, join or expand participation with a church community.

The advice in this book is actually helpful for anyone to follow, working or not! But if retirement is in your future, a good way to prepare for it is to follow this prescription.

Posted in Books, personal development

Quality Leisure

It is as important to plan for quality use of our leisure time as it is any other time. Relationships are an important part of our happiness, and an easy way to plan shared activities is to make what I call the Don’t Wait-Relate Pick a Stick.

If you have trouble thinking of ideas, the best list of activities I’ve ever seen was in a book called “The Superwoman Syndrome” by Marjorie and Morton Shaevitz (no longer in print). A printable list includes both these activities and ideas for creative arts. See more ideas at Choose the Best Recreational Activities.

Relate-pickastick

Directions:
1. List activities you enjoy doing with friends or family: Five outside activities that are free, and five that cost money. You can also list: top five sports or yard games and favorite places to go, five inside activities that are free, and five that cost money. Also list: top five favorite game and restaurants.
2. Write activities on popsicle sticks with black markers.
3. Mark the popsicle sticks to indicate the different types of activities with colored markers or washi tape. Add colors: Green + Blue to indicate those that are outside & free, Green + Yellow those that are outside and not free. Red + Blue to indicate those that are inside & free, Red + Yellow those that are inside & not free.
4. Place the popsicle sticks in four containers, marked with colors and/or symbols to match the activities. Outdoors: a blue dot or the Earth, Indoors: a white dot or a snowflake, Free: a blue dot or a flower, Not Free: a yellow dot or a coin. Containers: use empty Crystal Light lemonade drink mix containers, Oui yogurt jars, pillow gift boxes or gift card holders.
5. Pick a stick when you have time to do something fun!

Here is another helpful exercise:

  • List ten or more activities you enjoy or would like to try.
  • By each one, note if it requires money, can be done alone or with others, is indoors or outdoors, active or passive.
  • Rank them in order from most to least enjoyment. You may end up with some that are more interests rather than passions.

RecreationalActivities

Download a free printable RecreationalActivities form

Posted in personal development, productivity, Year of Personal Growth

Happy For No Reason Photo Cube

PhotoCube

I recently read the book “Happy For No Reason” by Marci Shimoff. The many charts about choosing expansion over contraction were terrific. I was inspired to put them on a photo cube template from HP to make a Happy For No Reason Photo Cube. The HP template is a little small for the photo cube I found, so I needed to cut them out to paste on the inner cube.

With the Photo Cube Companion, you can track time spent on four main areas of development: Physical, Mental, Emotional, and Spiritual.

Posted in Books, personal development

A Tool for Clear Purpose

This is a wonderful tool to clarify what you want to do with your life:

Pave Your Life Roadmap at Idea Sandbox

Don’t miss:

The radar diagram in pdf-a visual map of how you are doing at filling your life with value.

The Life Roadmap Plan in doc-a way to get specific in each life area about what will fill your life with value and how you will bring this into your life. I adjusted it a bit to fit my understanding. Under “enabling activities” I thought in terms of specific action steps that can be done right now: map.pdf

1. Use the radar diagram to identify values/themes. List life areas and ask “What will fill my life with value in this area?”

2. Use the life roadmap to plan steps for specific goals to increase value.

3. Choose three values/themes that you are most passionate about to focus on.

See also Choosing Goals | Clues To Purpose | Map Your Values

More Personal Development Tools 

Posted in personal development

Tracking loving actions

Personal Development System
Part Two: Relationship Tracker Cards relationshipset.pdf

This set includes four cards:

1. list your main primary and secondary relationships.

2. fill out a contact card for each of the relationships you listed.

3. conversation starter card.

4. an emotional account card to track Loving Actions for the Five Love Languages (pdf)

see also What is Your Love Language?

Posted in love & relationships, personal development

Regularly scheduled maintenance

Maintenance may not be generally considered sexy…but perhaps it should be. That which is not maintained disintegrates. This applies to everything…a house, a car, a business, a relationship. This is why we must make choices about what we will invest energy in, and the most efficient methods and the optimum frequency for doing so.

Stephen R Covey and Dr. Harley both talk about the importance of making positive deposits into emotional “bank accounts” and limiting withdrawals from them.

Have a system

I’ve been working on a series of cards that are designed to keep on track with personal development. I plan to publish several that make up a system to track actions in relationships in time for Valentine’s Day. They will include actions you can take to speak in each of the 5 love languages.

Posted in personal development

Have you mastered productivity?

To achieve a black belt level of productivity, there are eleven skills to master.

ProductivityLevels

Download the Productivity Levels pdf

Twelve important skills to master for productivity:
1. Capturing – add appointments, tasks, and ideas to a calendar or system
2. Listing – use a to do list and other lists
3. Storing – organize information in files
4. Emptying (digital) – organize and delete email, texts, and voicemails
5. Tossing (physical) – simplify, shred or recycle unneeded papers, donate or throw out unwanted objects
6. Planning – take time to think and prepare
7. Setting priorities – choose very important pursuits
8. Scheduling – include actions toward important tasks that have no deadline
9. Noticing – use reminders and check system regularly
10. Acting – avoid procrastination, use grit, determination, and other strategies to get motivated
11. Focusing – manage distractions and use peak time for important work
12. Reviewing – schedule a regular time to review progress

Evaluate yourself in each of these areas – which level of skill do you have?
1. White Belt – Beginner
2. Green Belt – Novice
3. Brown Belt – Expert
4. Black Belt – Master
White Belt at the white belt level, you:
Rely on memory, let email/voicemail pile up indefinitely, and have difficulty letting anything go. Don’t use a calendar or to-do list, and have no early warning system to trigger actions. Either fail to act or act on the wrong things and don’t complete them. Don’t do a regular review.
Green Belt at the green belt level, you:
Use a mix of memory & scraps of paper, with piles of notes in various places. Email and voicemail are rarely de-cluttered, and some things are tossed occasionally. Attempt to put everything into system, rather than acting on small items immediately. Use folders, can connect item on schedule or list to folder. Can sometimes find needed information. Use calendar for appointments/meetings and maintain a to do list. Sometimes uses alarms, timers, tickler file for reminders. Sometimes check lists/schedule before selecting next task. Have begun to think of how to prevent problems, and do infrequent, unplanned reviews.
Brown Belt at the brown belt level, you:
May have multiple points of capture that are not always available. Have a better systems for notes, and sometimes de-clutter areas. Update and refer to calendar and to do list regularly. Have a good set-up for files and can usually find needed information. Maintain several lists by may fail to monitor them regularly. Often remember to use reminders. Most actions are based on lists or schedule. Are aware of warning triggers, but may fail to notice them. Do frequent planned reviews of contents of system but not the system itself.
Black Belt at the black belt level, you:
Have a paper, electronic, or combination system chosen and use a single device for capture that is always available. Use a calendar for planning, keep essential lists easily accessible, and continually update and refer to them. Can easily find needed information and always looks for things that can be simplified. Files are organized, and essential information is backed up. Are skillful at selecting priorities and taking action on them. Able to see the next step and quickly enter into system. Regularly use many different methods of reminders. Monitor warning triggers regularly. Perform daily reviews of system content and regular system reviews.

Learn more about productivity skills at Time Management 101.

Posted in productivity

Marketing U: four steps to Discover, Define, Design, and Deliver a personal brand

When networking, interviewing for a job, or pitching an idea to a supervisor or investor, it’s important to communicate the benefit you provide. A personal brand needs to be: Compelling, Clear, Creative, and Consistent. Marketing is about creating interest in what you offer, and marketing yourself has similarities to marketing for profit or non-profit organizations.

Step One: Discover a Compelling Purpose. Assess yourself, uncover hidden talents, and look for clues to purpose. Find the intersection between what you are best at, what you love do, and what the world needs most.

Step Two: Define a Clear Promise. Create a personal mission statement, or Unique Selling Proposition (USP). A value statement communicates who you are, what you do, and why. It tells how you add value, based on your values.

Step Three: Design Creative Personality. Attract and inspire trust with stories and marketing materials that express Personality and the Promise from Step Two.

Concentrate on benefits and value provided by features. For a personal brand, features are often expertise or skills, so Collect concrete examples and testimonials. Fish for the hook that will reach people.

Connect with emotions:

Press Play for an appealing brand message. A successful brand message is: Practical, Remarkable, Emotional, Surprising, and uses Storytelling. Create a message that appeals to the motivational drivers of your target audience. To Capture attention make your message sticky with the Success Model from Made to Stick by Chip and Dan Heath and contagious (talks at Google 40:47) with the Stepps Model from Jonah Berger’s “Contagious: Why Things Catch on.”

Design creative marketing materials to communicate the message. Express your authentic style with your choices for colors, fonts, and images. Create graphics for logos and business cards, and a tagline to communicate your brand. Your brand should be consistent across channels: email, resumes, social media and on websites. Marketing materials can range from print materials like business cards and brochures to digital like videos and can vary greatly in cost. Get creative to achieve wow factor without spending a lot.

Step Four: Deliver a Consistent Position. Know Your Target Audience and exceed expectations to Design and Deliver a Delightful User Journey and provide a WOW customer experience. People (and businesses) that are exceptional MAKE U want to work with them (or buy what they are selling). To stand out: go above and beyond, customize offers for a personal touch, delight with beautiful packaging and pleasant surprises, and provide extreme customer service with fast response and follow-through.

  • Make it easy to join in, to reach you
  • Attractive packaging
  • Know your audience
  • Effective marketing
  • Use channels that reach them
  • Above & Beyond
  • Customize
  • Delight
  • Extreme customer service
  • Fast response & follow-through

Definitions from the Marketing Fundamentals Canvas at cezary.co:

  • Brand: a promise to deliver benefits that are different from the competition. Perceptions you want to create with user experience, stories, images, words, name, logo, design.
  • Mission: The purpose and reason for being
  • Vision: Long-term, aspirational goals. What will the world look like in the future if you succeed?
  • Key message: The main idea to communicate

Pinterest Boards on personal branding, design, networking, personas, and user experience.

Additional tools in your marketing toolkit

Find more tools at the Brand and Purpose Toolkit, and at the Discover U Toolkit and Personal Branding at Wakelet.

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Posted in information management, personal development

You might be a digital packrat if…

you bookmarked this article at Zen Habits. (I did)

Posted in productivity
eBooks

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