The Perils of Criticism

I have a confession to make: I sometimes rather enjoy a well-written snarky movie review. Like this one about Jupiter Ascending that made me laugh out loud. And this one about Fifty Shades of Grey. Opinions will vary and viewpoints can be quite different. It’s far easier to be the one dishing it out than to be the one who put their hard work out there and now sees it being unappreciated.

Critics can definitely get it wrong sometimes, as “12 Classic Books That Got Horrible Reviews When They First Came Out” from the Huffington Post demonstrates. Many people who went on to become famous persisted through failures and rejections.

“You’re Awesome: Firms Scrap Negative Feedback” from the Wall St. Journal reflects a movement away from performance appraisals to more of an emphasis on developing strengths. Why Evaluate Performance from The Huffington Post mentions maintaining a ratio of more positive feedback than negative, similar to research on predictors of survival or failure in marriage from researcher John Gottman.

How Are You Doing?

Walking the line between constructive criticism, appreciation and feedback can be like balancing on a tightrope. Feedback and appreciation are both keys to engagement at work. We need to know how we’re doing. Though it can be difficult to listen to, at times we may even need to hear about areas where there is room for improvement. Requesting feedback is one way to take charge of our own engagement at work. We can also devise ways to build in feedback on our progress with checkpoints on goals and projects to see how we’re doing. Learn more about The Art and Science of Giving and Receiving Criticism at Work at Fastcompany.

The Keep It Super Simple (K.I.S.S.) Productivity Award

Watching the Academy Awards recently has inspired me to suggest nominations for the Keep It Super Simple (K.I.S.S.) Productivity Award. The criteria for winning is to be the simplest method or tool. Some methods and tools are obvious winners, but the results are undecided in some categories. Add your nominations and cast your votes at the Daily PlanIt facebook page.

THE SYSTEM

Nominations in the Priorities category:

SupermanAnd the winner is: The MITs or Most Important Tasks Method from Zen Habits

Nominations in the Paper Category:

SupermanNo clear winner in this category.

Nominations in the Apps for Lists Category:

  • Evernote
  • Google Drive
  • Other

SupermanThe Daily PlanIt Keep It Super Simple (K.I.S.S.) System uses Google Calendar and Google Drive for lists.

THE ROUTINE

Nominations in the Take a Break Category are:

SupermanAnd the winner is: Peter Bregman’s 18 Minutes, since this method is flexible enough to work with most jobs.

THE FOCUS

Nominations in the Find Your Focus Category are:

I declare a 3-way tie! These are all Daily PlanIt tools, and they each have a place in finding focus.

THE PLAN

Nominations in the Weekly Review and Plan Category are:

SupermanProbably Zen to Done, what do you think?

clockIt’s not too late! Add your nominations and cast your votes at the Daily PlanIt facebook page.

 

 

Optimize Your Day With the Science of Productivity

ResearchSometimes there is resistance to the idea of a routine, but the most productive people follow a routine-www.bakadesuyo.com. Putting the things we need to do on a regular basis on autopilot allows us to focus on more important matters. Studies have revealed statistics about the effects of interruptions and multi-tasking, the best environments for productivity and more. Do some experiments to see how you work best, and shape your daily routine (as much as possible) with these results from research in the area of productivity. While some aspects may not be within our control depending on our workplace, others may be possible to regulate.
websitewer
via easel.ly

A Daily Routine based on the Science of Productivity
AM
  • Dan Ariely, Professor of Behavioral Economics, concludes that generally people are most productive in the morning for two hours after fully waking. Don’t waste your most productive time from New Republic.
Breaks
Multi-tasking
Interruptions
Environment
Evening

Learn more about productivity at the free tutorial Time Management 101.

The Daily PlanIt Keep It Super Simple (K.I.S.S.) System for Productivity

SupermanThe Daily PlanIt Keep It Super Simple (K.I.S.S.) System is super simple, super easy, and super flexible. And it’s free! The K.I.S.S. System:

  • Combines the benefits of both electronic and paper systems
  • Allows printing of the calendar, To-do list, and other lists
  • Is accessible and synced across all electronic tools wherever you are: computer, smartphone and tablet
  • Has the ability to include repeating or recurring tasks for both work and home
  • Includes goals and projects for both work and personal life
  • Is fully customizable for your life
  • Can follow Getting Things Done (GTD) principles

The K.I.S.S. system is based primarily on Google: Google Calendar, Google Tasks for To-do list (plus some apps) and Google Drive for other lists.

K.I.S.S.

Here is a brief view of the K.I.S.S. System:

  Learn about Google Apps
Google Calendar + Tasks + Google Tasks to add/delete tasks@computer. Syncs with To-Do apps
Google Drive + Docs For Lists
Google Chrome Browser + the extension for Google Tasks. Makeuseof.com shares still more Chrome extensions for productivity.
Gmail Gmail If you use Gmail, you can even add an email to the tasks list.
Google Keep app Handy for quick notes and idea capture

Two Android apps:


Both sync w/Google, can set reminders and recurring tasks. Can set priorities with a star in Taskary or mark urgent in GTasks.

Google Task Taskary app Add/delete tasks @smartphone/tablet. With the Google Nexus tablet, you can speak to add tasks. Excels at: ease of use, appearance, adding separate lists with sub-tasks. Can send an email to yourself to print, but only of one list at a time.
GTasks app Excels at: printing all task lists at once by sending an email to yourself.

iOS apps for iphone/ipad


Many To-do apps are available: choose one that syncs w/Google, has the ability to print and other options desired.

In Google Drive, you can create all the lists you need: Goal and Project Master Lists, value statement, ideas and more. If you don’t want the features of the To-do apps, you can create a simple list for To-dos in Google Drive. If you follow the GTD system, you can set your lists up for that. The Evernote app is also popular for keeping lists, but Google Drive works great for me. Create a system that works for you from the K.I.S.S. System or whatever works for you. Share your system at the Daily PlanIt Facebook page.

Learn more about increasing productivity with the free Time Management 101 Tutorial.

Getting the Important Stuff Done

“Doing work that matters is much harder than doing work that doesn’t.” – Peter Bregman, author of “18 Minutes.”18minutes

The important work that we say that we want to do is often hard. It’s so much easier to fritter away time on things that don’t matter like Facebook, Pinterest, or Farmville. These easy distractions give us an immediate pay-off which is hard to resist. The long-term pay-off of pursuing our goals is much more valuable, but also much farther away.

The Quadrant II activities in Stephen R Covey’s Time Management Matrix include things like planning, clarifying values, and relationship building. These are the activities we should spend more time on, but that often fall by the wayside, pushed aside by more trivial matters. Take these steps to overcome the pitfalls and get important stuff done.

10 Tactics for accomplishing important work:

Don’t overlook your goals when choosing your Most Important Tasks (MITs) for the day

Important tasks can be routine work, like the report that is due today and the car that needs an oil change. We know that QII activities are also important, but without a deadline they can often be easily postponed. They may never happen if you wait to do them until you have free time.

Tackle important work at the best time

It’s best to work on tasks that require thought and creativity when you have the most energy, usually in the morning. Don’t waste your most productive time.

Remember the benefits

Consider the consequences if it is not done, and the benefits of accomplishing it.

Make it easy

In his book and TED Talk, Peter Bregman uses an example to illustrate this. His family thought they would eat outdoors at a table, but found they never used it…until they moved it a little closer to their door. Make good habits easy, and bad habits hard.

KISS-Keep It Super Simple

Maybe you don’t need a complicated plan. Maybe you only need to know the first step. Some projects may be complex, but keep them as simple as possible. Don’t make it harder than it needs to be.

Break it down

Big tasks can seem overwhelming unless they are broken down into smaller action steps.

Take one small step

Get started by telling yourself you will do just one small step. Often once inertia is overcome, it’s easy to keep the momentum going.

Get focused

Do an annual review to choose goals and areas of focus. The Energy Level Gauge is a simple tool that makes it easy to see which areas of your life need more attention.

Remind Yourself

Keep it visual, and keep it on your radar. Peter Bregman’s 18 minutes: 5 minutes in the morning to plan, 5 minutes in the evening to review, and a timer set hourly during the day to re-focus.

Schedule it

Assign a date and time in your calendar. In 18 Minutes, Peter Bregman describes studies from the book “The Power of Full Engagement” by Jim Loehr and Tony Schwartz which reveal that deciding when and where we will do something makes it 80-100% more likely to be done.

Want to learn more? Read 18 Minutes by Peter Bregman, and watch his TED Talk, The Work Buffet.

More resources to: Learn about Productivity

What I Have Learned About Love from the Movies

Somethings_gotta_give

Something’s Gotta Give is one of my favorite romantic comedies. I’ve watched it many times and know almost all the lines by heart. Diane Keaton somehow makes having a broken heart funny in her crying scene. One of the lessons of the movie is this: the heart wants what the heart wants. But the lines below are among the most powerful.

Marin: Are you crying?

Erica Barry: Yeah. It’s my new thing. I’ve gotten abnormally brilliant at it.

Marin: Why? What is it?

Erica Barry: I’m in love. Ain’t it great? Seems like I gotta learn how to that… love-them-and-leave-them stuff, you know?

Marin: Oh mom, I hate this. Now do you get my theory about all this? You gotta self-protect.

Erica Barry: You don’t really buy this stuff you say, do you? You don’t actually think that you can outsmart getting hurt?

Marin: I think it’s worth trying.

Erica Barry: Listen to me. You can’t hide from love for the rest of your life because maybe it won’t work out… maybe you’ll become unglued? It’s just not a way to live.

Marin: Are you telling me this is good? What’s happened to you?

Erica Barry: I think you should consider the possibility that you and I are more alike than you realize. I let someone in, and I had the time of my life.

Marin: I’ve never had the time of my life.

Erica Barry: I know, baby. And I say this from the deepest part of my heart. What are you waiting for?

The lesson: In romance, you have to take a risk. Yes, there may be pain. But if you see a chance, take it. Here’s a few more things I’ve learned about love from the movies:

“Love is a gift, Alex, not an obligation.” –Fools Rush In

“You are what you love, not what loves you.” –Adaptation

“The greatest thing you’ll ever know, is just to love, and be loved in return.” –Moulin Rouge

A few more:

And Samantha in the television show Sex and the City:

“I love you, but I love me more.”

What have you learned about love at the movies? Let us know at the Daily PlanIt Facebook page!

Time Perspective and Happiness

In my search for videos to learn more about productivity, I came across this short TED Talk by Philip Zimbardo called “The Psychology of Time.” Philip Zimbardo is the author of the book The Time Paradox, and founder of the Heroic Imagination Project.

An animated version of the Secret Powers of Time at the RSA

And a longer version at the RSA

The Positive Present and the ability to shift

As the above graphic from “Time Perspective” shows, Zimbardo describes the Present time perspective as Hedonism or Fatalism. But when I apply the ideas of time perspective to the Happiness Habits identified by Positive Psychology, the majority have a primary focus on the present, in a positive way.

Primarily Present Happiness Habits:

  • Breathing
  • Meditation
  • In Flow
  • Share
  • Uplift
  • Noticing

Primarily Future: Aspire

Both Present and Future: Exercise. (We exercise in the present, often with a goal for the future.)

Both Present and Past: Gratitude

A mixture of Present, Past, and Future:

  • Emotional awareness
  • Relating

The ability to shift our attention between the different time perspectives has a big impact on happiness and success. Learn more at Past, Present or Future: Which Perspective Dominates You at Psych Scrivener.

What do you think? Let us know at the Daily PlanIt Facebook page.

How I use Google Drive for Lists

Lists are an important part of any time management system. In an electronic system, there are different options available for lists: and Evernote is very popular. I use Google Drive for most of the lists in my system. A combination of the Taskary app, Google Tasks, and GTasks works for my To Do list. The following illustrations show how I organize folders and documents for the lists I keep in Google Drive.

GoogleScreen1

I also have a folder with lists to capture Ideas. Your core value statement: mission statement or Unique Selling Proposition, is the central point from which goals, projects, and actions flow.

GoogleScreen2

I find it really helps to have this where I can always review it.

GoogleScreen3

This is what my Goal Master List looks like:

GoogleScreen4

And here is my Project Master List:

GoogleScreen5

Some lists for Today:

GoogleScreen6

Some lists for Planning:

GoogleScreen7

Google Drive is simple to set up, flexible and easy to use. You can create links and include photos, spreadsheets, and there are probably more options beyond what I’ve discovered. I think it’s a great way to keep the lists you need.

For the Getting Things Done, or GTD, system lists include: next actions, projects, waiting for, and someday/maybe.

How do you manage lists? Let us know on our Facebook page. See more about how I manage my system and workspace.

Learn About Productivity

Productivity is a key skill that employers look for, but that is not often taught. Here are some resources to learn about productivity.

 Videos

Two great very short videos from Epipheo to get started.

In just under 10 minutes, the Penguin Prof condenses Randy Pausch’s longer lecture below that is aimed at college students but has helpful information for everyone.

Randy Pausch’s Lecture on Time Management is almost an hour and a half, time well spent.

TED Talks

David Allen TED Talk Art of Stress Free Productivity (Author of Getting Things Done)

Tony Schwartz TED Talk The Way We’re Working Isn’t Working

Scott Belsky’s TED Talk on Making Ideas Happen

Brian Tracy on the art and science of time management (8.41)

A video series from Michael Sliwinski, founder of Nozbe, an app with a monthly fee after 30 days.

Brendan Burchard, author of “The Charge.” outlines how to use his one page productivity planner available at http://www.thechargebook.com/resources-downloads

A few more to check out at makeuseof.com

https://developers.google.com/youtube/images/YouTube_logo_stacked_white.pngThe Daily PlanIt Productivity Youtube Playlist.

Learn more:

 

Daily Routine Checklist With Prayers and Quotes for the Day

We all need a schedule that fits our unique life: everyone has their own preferences and tasks to perform. Some prefer to exercise, shower or bathe in the morning, others in the evening. Checklists can help us remember everything that needs to be done. I recently powered up my daily routine with some favorite prayers and quotes for inspiration, various exercises scattered throughout the day, and music that fits that part of my day. Finding ways to add gratitude, meditation, and deep breathing on a daily basis helps to manage stress and increase happiness. I keep a copy in Google Drive so I can easily review it. These are some of my favorite prayers and quotes (pdf) for a daily routine checklist (pdf)

DailyChecklist

Wake Up!

Positive quotes:

  • “Every day is a gift, that’s why they call it the present.”
  • “What we are is God’s gift to us, What we become is our gift to God.” -Eleanor Powell
  • A grateful heart a garden is…plant seeds of gratitude, kindness & inspiration today.

Affirmations: “I will choose a positive attitude and thinking today. I will choose a growth mindset, and view problems as challenges. I will bravely be my authentic self and stretch beyond my comfort zone. I will project both strength and warmth. I will listen with attention and communicate with care. I will use my talents for a meaningful purpose. I will create meaningful memories with those I care about.

My morning prayer: “Thank You, God, for the opportunities of this new day. Grant me kindness and compassion for others, patience when dealing with any difficulties, strength to handle problems. Help me to grow and to be my best self.”

Listen to motivational or inspirational music

Morning Light Prayer

“For this new morning with its light, For rest and shelter of the night, For health and food, for love and friends. For everything Thy goodness sends, Thank you, God.” -Ralph Waldo Emerson

  • Review value statement and vision board with photos of strengths

Morning

“Do more than belong: participate. Do more than care: help. Do more than believe: practice. Do more than be fair: be kind. Do more than forgive: forget. Do more than dream: work.” -William Arthur Ward

  • Get to work! I find listening to nature sounds or classical music that activates Alpha brain waves really helps me to access flow and maintain focus.
  • Listening to workout music while exercising makes it easier. [30 minutes of aerobic on the elliptical machine is vital to keep me feeling good, and 10:30 am works best for me]

Noon

You are the one [fellow] that has to decide
Whether you’ll do it, or toss it aside.
You are the one [fellow] who makes up your mind,
Whether you’ll try for the goal that’s afar
Or be contented to stay where you are.
Take it or leave it. Here’s something to do!
Just think it over. It’s all up to you.

-Edgar Guest

Afternoon

Be a torch or be a spark.

Be a candle in the dark.

Be a sunbeam or a star.

Be the shining light you are.

Evening

At Eventide

Is anybody happier because you passed his way? Does anyone remember that you spoke to him today? This day that’s almost over, did you use its moments well or will the angel’s record a tale of trouble tell? Did you waste the day, or save it? Was it well, or poorly spent? Did you leave a trail of kindness, or a scar of discontent? As you close your eyes in slumber, do you hear the angel say, “You have earned one more tomorrow by the way you lived today”?

  • Create meaningful memories with good conversation during a family meal.
  • Lift weights and do posture exercises when watching tv [neck strengthening exercises are crucial to keep me feeling good, and a short simple weight lifting routine with dumbbells is another goal]

My evening prayer: “Thank you, God, for the gift of this day. Thank you for your loving care, and for always being by my side.”

Two prayers and a song I find comforting: What God Hath Promised (see below), a Child’s Evening Hymn, and The Prayer sung by Josh Groban and Charlotte Church.

https://dailyplanit.files.wordpress.com/2015/01/62dac-image25286532529.jpg?w=450&h=677

See more details about my daily routine, and how to Run Your Day Like an Athlete.