Tip the Scales to Master Motivation: Visual Strategies to Overcome Procrastination

Anyone who has attempted to follow through on a resolution knows just how hard it is to stay focused and maintain motivation. Whether we want to create a habit or work toward another type of goal, we need all the help we can get. Enter Alex Vermeer‘s strategies for overcoming procrastination, plus a few extra tips.

PLAN

For any type of goal, decide when and where you will do it. Choose the best time to work on it, and organize all the resources you will need. Do you need to buy a workout dvd, workout clothes, a set of weights, a gym membership?

To change a habit, first identify the cue, the routine, and the reward, then change the routine. (from Charles Duhrigg, author of “The Power of Habits”) If you reach for potato chips while watching television, keep gum by the couch and/or put an exercise bike nearby.

Know that willpower is 1) a limited resource, and 2) can be strengthened. (from Roy Baumeister, author of “Willpower.”) See if you can resist an impulse a little longer each time, or try meditation to strengthen willpower. Plan what you will you do when willpower is low. Distract yourself, and reduce or eliminate temptations if possible. Don’t watch commercials. Can you put potato chips out of sight and high out of reach? Or don’t buy them at all?

Make change as easy as possible. Shawn Achor’s 20 second rule says that if you can make a positive habit 3 to 20 seconds easier to start, your likelihood of doing it increases dramatically. Take small steps. B J Fogg advocates Tiny Habits in his TED Talk, “Forget big change, Start with a Tiny Habit, and has created a helpful tool called the Behavior Wizard.Can you make a positive habit easier to do, or a negative habit harder to do? What is one small step in the right direction that you can take?

PricevsValue Tip the scales by stacking the deck. On one side of the scale are all the reasons you don’t want to do something: excuses, the time cost, etc. On the other side are all the reasons you do want to do something: the benefits, rewards, etc. You aren’t going to invest your resources in something that doesn’t provide enough value to offset the price. We’ve got to stack the deck in favor of motivation with plenty of benefits to outweigh the costs and tip the scales.

DetourHave a plan B, a back-up plan in case you encounter obstacles. Music is essential to my workout, so I keep extra earbuds in the glove compartment in case I forget to bring them. If you are trying to quit smoking, can you substitute something else like gum instead of cigarettes?

FoodDiary Track it. We tend to under-estimate how many high calorie snacks we eat, and how much time we waste on social media or other things. Tracking it can provide an eye-opening surprise.

exercisechart Create competition. Aim to increase how much weight you can lift, or plan to compete in a marathon.

SMART-GoalsSet a goal and make it SMART: Specific, measurable, attainable, realistic, and time-bound.

 It’s hard to maintain motivation when the results you seek are far in the future. Break large goals into smaller steps, with small rewards for reaching each target.

MOTIVATE

Use incentives and rewards.

DollarMake failure painful…put money on the line and lose it if you fail.

FacebookLogoAdd accountability…report progress (or lack of it) to others. Social pressure can be effective.

SONY DSCAdd sweet to the bitter. Add a positive experience to sweeten one that is unappetizing. Choose something that won’t undermine the results you want. Instead of eating cupcakes while exercising, try watching a show that you enjoy and look forward to seeing.

Use negative pairing. Reduce temptations by imagining something negative connected with them.

chainMake progress visual. Choose a habit tracker app, use a Seinfeld chart, or simply mark a calendar. Expect that habits take an average of 66 days to achieve.

runner Visualize success. Imagine your future self, and how good you will look and feel when you exercise, quit smoking, or whatever. You might want to make a vision board.

Choose a growth mindset, a belief that abilities can be developed. (from Carol Dweck, author of “Mindset”)

Get inspired. Read books or articles, watch movies or videos, listen to music that you find inspirational. Just don’t do it all day.

Why Find meaning. Remind yourself why you want to accomplish it. (from Simon Sinek, author of “Start With Why”)

candleflameConnect with passion. If you can connect a task with something you are passionate about, you gain intrinsic motivation. When it comes to creating habits this may be challenging.

GET GOING

remember Use Reminders. Set a timer, put your gym bag in front of the door, and keep your goals visual and visible.

 Take action…begin, even if you don’t really want to.

watchRun a “Dash”…commit to only five minutes and you might just keep going.

Flow Find flow, the sweet spot where challenge and skill are perfectly in balance and you lose all track of time.

KEEP GOING

lightswitchReduce distractions. If focus is needed, turn off notifications and use headphones.

pencil Clear thoughts. Write down thoughts that are distracting you from what you need to do.

batteryTake a break and recharge. Notice when your energy is low, and recharge with activities that will truly revive you.

Autopilot Create a habit and use the power of a routine. Simplify life and engage auto-pilot for routine tasks to reserve your energy for tasks that require willpower and brain-power!

 Celebrate progress!!! Check in regularly to look over results and congratulate yourself.

If all else fails

sinkProcrastinate productively. If you’re not going to do what you planned, at least accomplish something else that needs to be done!

Get motivated with 25 Quotes and Affirmations to Finally Defeat Procrastination!

VisualVermeer

See also Make Good Habits Easy, and Bad Habits Hard | The Science of Goals Infographic

Posted in productivity

Smart Skills Trading Cards: Emotions

GREATskillscolor

GREAT Skills are a) in demand in the workplace b) rarely taught, and c) very helpful in all areas of life! The GREAT Skills Trading Cards provide key information from experts for learning these skills. The links below lead to posts at The Daily PlanIt with more resources. This set on emotions, meditation & goals, is available for download at Slideshare.

EmotionCards

The set of four cards includes:

Collect the cards as you develop strengths to close the skills gap and open doors to opportunity! You may also be interested in weekly activities for a Year of Personal Growth and resources to develop the top 10 skills employers want. Find more tools the Personal Development Toolkit.

 

Posted in personal development

Smart Skills Trading Cards

GREATskillscolor

GREAT Skills are a) in demand in the workplace b) rarely taught, and c) very helpful in all areas of life! The GREAT Skills Trading Cards provide key information from experts for learning these skills. The links below lead to posts at The Daily PlanIt with more resources. This set of Trading Cards is about Positive Psychology.

TradingCardsSet1

The Positive Psychology set includes four cards:

  • Martin Seligman – Pillars of Wellbeing
  • Mihaly Csikszentmikalyi – Flow
  • Carol Dweck – Mindset
  • Tal BenShahar – Happiness

Download this set at Slideshare.net and collect the cards as you develop strengths to close the skills gap and open doors to opportunity! You may also be interested in weekly activities for a Year of Personal Growth and resources to develop the top 10 skills employers want. Find more tools the Personal Development Toolkit, including more GREAT Skills Trading Card sets that cover skills you probably didn’t learn in high school (and wish you had). Links to TED Talks and videos are at the Daily PlanIt Youtube playlist on happiness.

Tagged with: , , ,
Posted in Ideas That Work, personal development

Meet the Happiness Experts

HappinessWordCloud

Happiness Word Cloud from Worditout

One of the most important skills for success in work and life, is understanding what makes people happy. The field of Positive Psychology has made great strides, and many books have been written on the subject. Here is a list of 10 books from experts on happiness, with quotes provided from azquotes.com.

Learn more at the Positive Shift Happens Toolkit

Posted in personal development, positive shift

What the Brain Wants

Emily and Paul are just trying to get some work done. But they don’t do it very well until they learn to understand their brains. Author David Rock uses their stories to illustrate how the brain works in the fascinating book “Your Brain at Work.”

To think and work effectively, it is important to understand the brain and be aware of our thought processes. In the first act of the book, the author uses a metaphor for what goes on in the brain. In this metaphor:

  • The Stage is our attention
  • The Actors are our thoughts
  • The Audience is the thoughts already in our brain

The Five Functions of Conscious Thought

  1. Understand: put new actors onstage and hold them long enough to see connections to audience.
  2. Decide: hold actors onstage and compare them to one another, making value judgments.
  3. Recall: bring audience members onstage to interact with actors. (it’s easier to get recent thoughts back onstage)
  4. Memorize: get actors offstage and into audience. (practice, practice, practice: go over connections frequently)
  5. Inhibit: keep actors offstage that aren’t contributing to the story.

All of these functions require a lot of resources. It is best to tackle these tasks at times when your energy levels are high, and to use strategies to focus, gain insight, eliminate distractions, and manage emotions. There is only room onstage for so many actors, so choose them wisely. (Yes, you are the director, as we learn in the intermission.)

Takeaways

To Focus: be aware of energy levels, and do tasks in the best order. This usually means doing important work first. Develop routines so attention reserves aren’t used up by non-essentials, and use that brainpower for more important thought.

To Gain Insight: add interest with some novelty, (but not too much) choose to be curious, know when to take a break, take a walk, change perspective, and use visuals.

To Manage Distractions: Novelty gets our attention, and the brain is easily distracted. (which is summed up beautifully in this clip from the movie “Adaptation.“) Distractions have a big energy cost, and vetoing distractions also takes energy. Practice braking by learning to veto impulses before they turn into action. Stop impulses so that distractions are kept off the stage before they get on it. Once they are on stage they like to stay there.

The Director

In the intermission part of the book, we learn about the director. Awareness: the ability to observe our own thought processes, is central to managing them.

YourBrainatWork

Mind map of “Your Brain at Work” by David Rock created with mindmup. Click image to download.

The Brain is Social

After the intermission, we learn about five things that are powerful drivers in our social interactions. These are things that we want, and move toward. If we don’t get them, we feel pain and move away.

The SCARF model

  • Status-our relative position, confidence in our abilities
  • Certainty-the ability to predict what’s next
  • Autonomy-the ability to make choices
  • Relatedness-connection with others, belonging
  • Fairness-equal and just treatment

An increase in any of these is viewed as reward and desired. Loss of any of these is viewed as threat and avoided. To handle a loss of any of these, first label the emotion, then reappraise by looking at the situation from different perspectives. Handling threats is easier when you practice emotional awareness, reappraise, and have strong self-esteem. If you are tired or your attention is fragmented by many demands, it is harder to handle them.

To reappraise, ask: What’s going on with the other person? Are you interpreting the situation accurately? Are expectations realistic?

Reappraisal is the Killer App

  1. re-interpret (re-frame)
  2. normalize (for example, expect to experience stress when starting a new job)
  3. re-order (increase or decrease value placed)
  4. re-position (get a different perspective)

Things to do when working with others: start off with icebreakers to connect, be open and transparent about your goals, outline expectations upfront, make it visual, ask questions that will lead to insights, focus on solutions (rather than problems), use humor, use your strengths, play against yourself (rather than compete with others), take steps to correct unfairness like volunteering for a cause.

Knowing what the brain wants and how it works may be the best thing you’ve ever done for your productivity.

To learn more, read David Rock’s book and watch his TED Talk, Learning About the Brain Changes Everything.

 

Tagged with: ,
Posted in Books, productivity, work skills

Top 10 Posts of 2015

Here are the top 10 posts of 2015 at the Daily PlanIt:

  1. Free Tools
  2. Home Page
  3. Time Management 101
  4. Identify Emotions
  5. Run Your Day Like an Athlete
  6. Practice the Four Agreements
  7. Personal Development Tools
  8. GTD Essentials
  9. Top 10 Personal Development Sites
  10. Measuring Productivity

When I reviewed the top posts of 2014 I concluded that three skills: communication, productivity and goal setting, contribute the most to three important areas:

  1. happiness
  2. personal development and
  3. skills for success

When I saw that productivity contributes to success in so many life areas, I really intensely focused on it this year. I put together a collection of videos to learn more and created infographics to summarize the results of studies.

Another discovery this year was the strategies for motivation from Alex Vermeer, which are summarized with 25 quotes and affirmations you can receive when you sign up to receive updates from the Daily PlanIt.

The updates include a link to the monthly Flipboard editions which compile highlights from the Daily PlanIt. I also share information about all kinds of skills at the Daily PlanIt Facebook page, and invite you to join us there too.

A shiny, newly updated post on how to do An Annual Review includes a free printable Annual Planner for charting results of regular reviews, and an Annual Metrics Chart to help keep you on track.

2015Flipboard

Posted in personal development, productivity

2015 Book Roundup

booksTo prepare for planning goals for 2016 I am reviewing the past year. Here is a look back at the top five books I read in 2015.

  1. 18 Minutes by Peter Bregman – Getting the Important Stuff Done
  2. Start by Jon Acuff – How to Be Awesome in 10 Steps
  3. Give and Take by Adam Grant – Book Review
  4. The Slight Edge by Jeff Olson – Top Ten Ways to Improve Productivity
  5. The Accidental Creative by Todd Henry – Finding Your Sweet Spot. I didn’t write a post about this book, but I especially liked the concept behind the Personal Idea Pad. It was a good reminder that combining ideas to come up with new ones is fun, and should be part of a regular review.

I plan to keep track of the books I read in the upcoming year with a printable My Reading List from Money Saving Mom. (pdf) For a free printable annual metric chart and annual planner for tracking regular reviews, see an annual review.

 

Posted in Books, Ideas That Work

An Annual Review

KISSannualreview

Once a year, it’s good to take a look at how things are going in different areas of your life. This big picture view let’s you evaluate how things are going and plan for what’s next. Download the free Keep It Super Simple Annual Review form pdf. See also PLANS for an Annual Review.

Part I – Review the past year

  • Look for GEMs in the results of weekly and monthly reviews from last year.
    • Goals achieved: What were the biggest accomplishments of the past year? How many goals set for the previous year were completed? Was there good work/life balance? How have you grown or developed?
    • Exploration: What were the best trips taken, events attended, expeditions, and adventures?
    • Milestones and Media: Was there a significant change or progress? What were the best books, quotes, or articles read, and tv, videos, or movies watched?
  • Look at time LOST
    • Lessons learned: what did you discover?
    • Obstacles and challenges: what prevented progress?
    • Solutions: what will you change? how can you add motivation and increase focus and flow?
    • Time wasted: what were the biggest distractions and sources of procrastination?
  • Regular weekly or monthly reviews provide invaluable information for an annual review.
    • Set a time and day that works in your schedule
    • Take notes (on calendar, or with tools for tracking below)
    • Examine and evaluate progress
    • Prepare for next steps

Part II – Review mission – vision – purpose – values – goals

  • Review your personal mission statement. Does it still reflect your values and pinpoint what you do and why (purpose), or does it need to be updated? If you update it, how does that impact your goals?
  • Review your vision. What the world will look like if you succeed in your mission to solve a problem. What goal choices will produce value and move you closer to your vision? 
  • Review your goals: Are your goals innovative and audacious? Are they big enough while still being realistic? Are you undertaking too much or not enough? How can you move from good to great? Are you still excited about them, or is it time to choose some new ones? (See Part IV- PLAN below)
  • Find more infomation at Purpose Planning, and tools at the Brand & Purpose Toolkit.

Part III – Review your system, routine, and workspace

Part IV – PLANS for the upcoming year

AnnualReviewMetricsList

Download the Review & Plan pdf with ideas for metrics to track plus steps for daily, weekly, monthly & annual reviews.

Ideas for metrics to track for an annual review:

  • Mental: goals achieved, books read, classes taken
  • Career: Work projects completed, time audit of productivity
  • Financial: Income, savings, investments, net worth
  • Physical: weight, body mass index, blood pressure
  • Recreational: trips taken, new activities tried, screen time
  • Organizational: rooms decluttered, home projects completed, new recipes tried
  • Relationships: activities with family and friends, loving actions for closer relationships
  • Emotional: Acts of kindness, emotional intelligence score
  • Social: group activities, new people met, donations
  • Character: volunteer activities, creative work
  • Purpose: time spent in flow or contributing w/talents, Work/Life balance score
  • Spiritual: frequency of prayer, meditation, gratitude

Tools for Tracking Metrics

AnnualReviewMetricsColor

Download the Annual Metrics Chart pdf

more free printables:

  • The Weekly & Monthly Review Tracker (see above) is one page with two forms for tracking reviews. Pair the tracker with the Review & Plan pdf.
  • A habit tracker and other printables at Tools to Plan an Awesome New Year.
  • time audit chart from the Daily PlanIt.
  • the Annual Review Grid pdf.
  • The Annual Planner from the Daily PlanIt is also still available. It is a free 9 page pdf booklet with forms to capture the results of weekly and monthly reviews for a year. It includes weekly and monthly review action steps & review questions, ideas for metrics, and an annual chart to record progress.
  • The Annual Calendar from Vertex42 is great for planning and tracking progress.

Apps:

PlannerTabs

The Annual Review Planner Binder includes Productivity Tools for a System & Routine, Goal Tools for Review, Brand & Purpose Tools for Focus. Or you can get 27 tools in the Annual Review Toolkit to stay on top of regular reviews and on target with goals that align with your values. If you want to keep it super simple, there is a one page form at Paused, or On Hold?

To learn more about setting and acheiving goals, check out the free Daily PlanIt short course on How to Set Goals, and my eBook, “Get Goaling.

See also:

Tagged with: , ,
Posted in goals, personal development, productivity

Passport Cover for Book Lovers

atlas

Turn a Mead pocket calendar into a Passport Cover

Are you looking for a simple, inexpensive gift idea? You won’t believe how easy it is to make this for your favorite book lover!

  1. Buy a Mead pocket calendar. These are available lots of places and only cost a few dollars. I found mine at Big Lots this year. The kitten in the picture is the calendar removed from the plastic cover.
  2. Find an image of a book cover that the person loves online.
  3. Right click and copy the book cover image, then paste it into a wordprocessor.
  4. Resize the image to about 6″ x 7 1/4″ and print it-I used cardstock.
  5. Alternatively, you could right click on the image and “save image as…” to save it to your computer. Then open the image in a photo editor to resize and print it.
  6. Cut out the book cover image and slip it into the plastic cover of the Mead pocket calendar.

This can be used as a passport cover, a checkbook cover, or even as a pocket calendar. Anyone who loves books will appreciate this personalized gift!

Posted in Ideas That Work

In the Now

From a post at the Productivityist, I learned about the movement to create a now page started by Derek Sievers. What a great idea, and a wonderful way to stay focused on current projects!

I write about work skills, productivity and personal development to inspire learning skills for success that are not often taught. I do this to increase the skills employers want in the workforce to close the gap where skills are lacking. I create tools for life skills and share information.

What I’m doing now.

  • recently updated the Get Goaling ebook with new information.
  • reviewing metrics for an annual review, creating an annual planner, and plan to update that post soon.
  • creating an outline for a series of videos to delve into the motivation techniques from Alex Vermeer.
  • planning to put polishing touches on a release of all the information I’ve learned about productivity for a launch of a guide to creating a system that works the way you do: the Your Time, Your Way Workbook.

Keeping in mind that time is relative, in the now now I’ve been preparing for Christmas, shopping, getting cards and presents ready to go.

bear

I’ve come up with an awesome gift idea for your honey or really for anyone, on many occasions, and it can be repeated each year for those hard-to-find-gifts-for people! Introducing the Have a Beary Merry Christmas present. (For birthdays, it can be Bearly 80, or whatever the age) I found the gift bags with bears at the Dollar Tree store, and many of the inside ingredients can be found at either a dollar store or the grocery store. I got all the ingredients for around $10.00. Here’s some things to include:

  • A honey bear
  • Bit-o-honey
  • Honey grahams in a bear shape
  • Honey roasted nuts
  • Gummy bears
  • Honey buns (these are dated, so don’t get too far ahead of time)

I can hardly bear what a sweet idea this is!

In the now, nowest:

I invite you to follow the Daily PlanIt, right now!

Posted in productivity
eBooks

Enter your email address to follow this blog and receive notifications of new posts by email.

Archives
Blog Stats
  • 742,774 hits